{"id":105335,"date":"2023-05-31T22:34:52","date_gmt":"2023-05-31T20:34:52","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=105335"},"modified":"2023-05-31T22:34:52","modified_gmt":"2023-05-31T20:34:52","slug":"time-wasters","status":"publish","type":"post","link":"https:\/\/preproduction.factorialhr.com\/blog\/time-wasters\/","title":{"rendered":"Top 5 time wasters in the workplace + how to avoid them"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Wasted time at work can negatively influence your company culture and harm your business\u2019s bottom line. The truth is that time spent on meaningless activities complicates things for your entire team.\u00a0 It frustrates employees, prevents individuals from getting ahead, and causes a chain reaction of communication and organizational problems. In other words, time wasters make it complicated for you and your team to move forward and achieve goals.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">In this article, we\u2019ll first go through the meaning of time wasters at work. Then, we\u2019ll go through some of the most common time-wasting activities at work. Lastly, we\u2019ll provide strategic solutions to avoid time wasters in the workplace. If you are wondering <strong>how to identify time wasters and eliminate them from your work environment,<\/strong> then keep reading, this article is for you.<\/span><\/p>\n<ul>\n<li><a href=\"#what\">What are time wasters?<\/a><\/li>\n<li><a href=\"#top\">Top 5 time wasters at work<\/a><\/li>\n<li><a href=\"#how\">How to eliminate time wasters<\/a><\/li>\n<li><a href=\"#saving\">Saving time with the right tools<\/a><\/li>\n<\/ul>\n<p><a href=\"https:\/\/factorialhr.com\/templates\/download-time-attendance-excel\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"alignnone wp-image-86551 size-full\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2022\/11\/18151547\/time_attendance_tracker.jpg\" alt=\"\" width=\"526\" height=\"526\" srcset=\"https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2022\/11\/18151547\/time_attendance_tracker.jpg 526w, https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2022\/11\/18151547\/time_attendance_tracker-300x300.jpg 300w, https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2022\/11\/18151547\/time_attendance_tracker-150x150.jpg 150w, https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2022\/11\/18151547\/time_attendance_tracker-160x160.jpg 160w, https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2022\/11\/18151547\/time_attendance_tracker-80x80.jpg 80w\" sizes=\"(max-width: 526px) 100vw, 526px\" \/><\/a><\/p>\n<h2><a name=\"what\"><\/a><span style=\"font-weight: 400;\">Time wasters definition<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Everyone needs time to take a break and momentarily focus attention on something else. A few minutes of break time throughout the workday is good for mental well-being and can even boost productivity levels. However, <strong>there\u2019s a difference between taking a short mental break and letting distractions take over.<\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Time wasters are activities that distract employees from getting their work done.<\/strong> Generally speaking, there are two kinds of time wasters in the workplace: 1) time-wasting activities that are due to the company\u2019s processes and 2) external distractions that are due to an employee\u2019s life outside of work.<\/span><\/p>\n<h2><a name=\"top\"><\/a><span style=\"font-weight: 400;\">Top 5 time wasters in the workplace<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When it comes to increasing efficiency and boosting productivity levels, it\u2019s crucial to first identify where time is being spent. In this section, we\u2019ll provide some of the <strong>most common time wasters in the workplace.<\/strong> Feel free to go through these examples and use them as a checklist of sorts to identify and target principal time wasters in your company.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Unnecessary meetings<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">While meetings can be extremely useful to touch base and make sure that everyone\u2019s up to speed with projects, excessive and\/or disorganized meetings can do more harm than good. Simply put, <strong>for meetings to be effective, there needs to be a clear agenda and objectives beforehand.\u00a0<\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\">Otherwise, employees can lose hours, or even days in unnecessary meetings. Meanwhile, they are forced to leave important projects and tasks on the back burner. As a result, everyone walks away with extra stress and is burdened by built-up work. Not exactly a recipe for success!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A good way to tackle this issue is by<strong> creating a company meeting policy<\/strong> that requires workers to provide a clear overview of what the meeting will accomplish. If the organizer doesn\u2019t make this clear ahead of time, employees should feel encouraged to ask before attending meetings.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ideally, meetings should occupy <\/span><a href=\"https:\/\/www.forbes.com\/sites\/georgedeeb\/2022\/08\/03\/too-many-meetings-suffocate-morale--productivity\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">a maximum of 20% of employees\u2019 time<\/span><\/a><span style=\"font-weight: 400;\">. To reduce the number of weekly meetings, make sure that only the appropriate employees receive invitations. Additionally, it\u2019s in your best interests to separate mandatory meetings\u2013such as performance reviews and departmental quarterly updates\u2013from meetings that are optional.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If all else fails, <strong>try setting a time limit of 30 to 45 minutes for each meeting<\/strong>. This will help to ensure that organizers plan and have everything organized ahead of time.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Tedious administrative tasks<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A big portion of time wasters are due to excessive administrative tasks, such as <\/span><a href=\"https:\/\/factorialhr.com\/blog\/employee-time-tracking\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">employee time tracking<\/span><\/a><span style=\"font-weight: 400;\"> with <a href=\"https:\/\/factorialhr.com\/blog\/excel-timesheet\/\" target=\"_blank\" rel=\"noopener\">Excel<\/a><\/span><span style=\"font-weight: 400;\"> timesheets<\/span><span style=\"font-weight: 400;\">. Ideally, you\u2019ll want to free employees from as much of this \u201cbusy work\u201d as possible so they can zero in on more pressing concerns. In order to increase productivity, time spent on company administrative tasks should be kept to a minimum.<\/span><\/p>\n<p><strong>Here are some repetitive tasks that can hinder employee productivity:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manually filling spreadsheets instead of using <\/span><a href=\"https:\/\/factorialhr.com\/blog\/timesheet-software\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">timesheet software<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Using an Excel<\/span> <a href=\"https:\/\/factorialhr.com\/blog\/employee-schedule-template\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">schedule template<\/span><\/a><span style=\"font-weight: 400;\"> to keep track of employee shifts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manually filling payslips, rather than automatically generating them<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Communicating time off requests, company updates, and policy changes through email requests<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Storing (and finding) paper employee files and documents<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If your company is spending too much time on administrative tasks, the best solution is to <strong>automate as much as possible.<\/strong> However, there are many ways to do this and it can be difficult to know where to begin. We\u2019ll include some of the most recommendable and reliable options below.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Unclear communication<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">While cutting down on meetings and manual tasks, you\u2019ll want to make sure that you aren\u2019t losing good internal communications practices in the process. The key to this is to <strong>use the right mediums of communication<\/strong> and to <strong>be as direct and clear as possible.<\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a general rule of thumb, it\u2019s best to take a minimalistic approach and communicate company-wide notifications with one centralized system. Having too many systems and tools for communication can be overwhelming ad exhausting to keep up with.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Decide which platforms will be used for what and stick with it. Keep in mind that emails can often get buried over time and excessive slack channels often create information overload. Inevitably, these problems can lead to wasted time. To make communication crystal clear, keep things simple and straightforward.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Inadequate technology<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Investing in your company means investing in the right tools. Too often, companies miss out on growth opportunities simply because they lack the right tools. For employees to be productive, they need to have tools that allow them to complete their work with maximum efficiency.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Make sure that employees have the right computers, phones, headsets, and software installed to get their jobs done. <strong>This is even more crucial for remote teams<\/strong> who rely on these tools to be speedy and well-functioning. In the case that your team is spread out in various remote locations, consider offering them a stipend to help them set up their home office. Additionally, look into <a href=\"https:\/\/factorialhr.com\/blog\/remote-employee-time-tracking\/\" target=\"_blank\" rel=\"noopener\">remote employee time tracking<\/a> tools, such as <\/span><a href=\"https:\/\/factorialhr.com\/blog\/time-card-app\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">electronic time card apps<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/factorialhr.com\/blog\/facial-clocking\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">facial clocking<\/span><\/a><span style=\"font-weight: 400;\"> systems to ensure that remote employees have a secure means to clock in and count the hours they&#8217;ve worked.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Outside interruptions<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">With the plethora of chat tools, apps, and social media outlets that companies have nowadays, <strong>it\u2019s easy to get interrupted by pings and push notifications<\/strong>. This form of task-switching can make it impossible for employees to deeply focus on any one task. In fact, a <\/span><a href=\"https:\/\/www.ics.uci.edu\/~gmark\/chi08-mark.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">recent study by the University of California<\/span><\/a><span style=\"font-weight: 400;\"> revealed that <strong>it could take approximately 23 minutes to refocus on a task after being interrupted by a notification.<\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\">Needless to say, interruptions are a huge contributor to wasted time and poor productivity. To combat this problem, try encouraging employees to<strong> block off quiet hours in their work day.<\/strong> During this time, they can silence notifications and turn off Slack to focus on tasks that require deep concentration.<\/span><\/p>\n<p><a href=\"https:\/\/factorialhr.com\/get-started\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"alignnone wp-image-89831 size-full\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/01\/05151547\/FREE-TRIAL-2023.jpg\" alt=\"\" width=\"675\" height=\"232\" srcset=\"https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2023\/01\/05151547\/FREE-TRIAL-2023.jpg 675w, https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2023\/01\/05151547\/FREE-TRIAL-2023-300x103.jpg 300w\" sizes=\"(max-width: 675px) 100vw, 675px\" \/><\/a><\/p>\n<h2><a name=\"how\"><\/a><span style=\"font-weight: 400;\">Steps to eliminate time wasters and boost efficiency<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Now that we\u2019ve covered some of the biggest challenges and time wasters to look out for, let\u2019s go over<strong> how to eliminate time wasters at work.<\/strong> In addition to the solutions that were provided in the previous section, here are some alternative strategies.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Encourage employees to carefully track hours worked<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Having employees track their own hours is beneficial for everyone. First,<strong> it provides employees with a closer understanding of how much time they spend on each task. <\/strong><\/span><a href=\"https:\/\/factorialhr.com\/blog\/employee-clock-in-system\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Employee clock in systems<\/span><\/a><span style=\"font-weight: 400;\"> provide employees with freedom and autonomy, thus helping them develop better time management skills.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Employers can also benefit from employees managing their own time via <\/span><a href=\"https:\/\/factorialhr.com\/blog\/electronic-time-clock\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">electronic time clocks<\/span><\/a><span style=\"font-weight: 400;\">. <strong>It simplifies the time tracking process<\/strong> and removes the need to control and strictly monitor how employees spend each hour of their day.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When employees clock in, that\u2019s their time to be busy and focused. If there is a distraction outside of work or they need to take a break, they can simply clock out. Easy, right?<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Provide employees with flexible scheduling options<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In order to reduce time wasters, it might feel intuitively correct to crack down and monitor how employees spend every minute of their day. However, this form of <strong>micromanagement can actually be counterproductive, cause excessive stress, and even lead to high employee turnover.<\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\">It can be a much wiser move to increase the flexibility employees have with their schedules, rather than restrict it. Many companies provide staff with options like <\/span><a href=\"https:\/\/factorialhr.com\/blog\/9-80-work-schedule\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">9\/80 work schedules<\/span><\/a><span style=\"font-weight: 400;\"> or 4-day work weeks. Both of these <strong>give employees the option to have work hours that fit their personal needs<\/strong>. In other words, fewer distractions and interferences due to scheduling conflicts.\u00a0<\/span><\/p>\n<h2><a name=\"saving\"><\/a><span style=\"font-weight: 400;\">Say goodbye to time wasters at work<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">We&#8217;ve gone through the basics of how to avoid time wasters and distractions. And we know that steering clear of distractions is much easier said than done. Luckily, there is one big way to better manage time spent at your company. That\u2019s where Factorial\u2019s all-in-one software comes in.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With our comprehensive software, you can automate and streamline tasks like employee time tracking and clock-in, time off requests, document management, and more. What\u2019s more, it\u2019s designed to build better internal communications and to make processes smoother along the way. <strong>A true all-in-one solution for all of your business needs.<\/strong> Find out for yourself and <\/span><a href=\"https:\/\/factorialhr.com\/get-started\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">get started with Factorial\u2019s free trial today.<\/span><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Wasted time at work can negatively influence your company culture and harm your business\u2019s bottom line. The truth is that time spent on meaningless activities complicates things for your entire team.\u00a0 It frustrates employees, prevents individuals from getting ahead, and causes a chain reaction of communication and organizational problems. In other words, time wasters make<a href=\"https:\/\/preproduction.factorialhr.com\/blog\/time-wasters\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":155,"featured_media":105337,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[347],"tags":[],"class_list":["post-105335","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-people-management"],"acf":{"topics":"time-tracking"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Top 5 time wasters in the workplace + how to avoid them | Factorial<\/title>\n<meta name=\"description\" content=\"Time wasters: definition, how to identify them, steps to reduce time wasted at work. Strategies and tools to encourage productivity.\" \/>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Top 5 time wasters in the workplace + how to avoid them\" \/>\n<meta property=\"og:description\" content=\"Time wasters: definition, how to identify them, steps to reduce time wasted at work. Strategies and tools to encourage productivity.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/preproduction.factorialhr.com\/blog\/time-wasters\/\" \/>\n<meta property=\"og:site_name\" content=\"Factorial\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.linkedin.com\/company\/factorialhr\/\" \/>\n<meta property=\"article:published_time\" content=\"2023-05-31T20:34:52+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2023\/05\/31215037\/time-wasters.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"830\" \/>\n\t<meta property=\"og:image:height\" content=\"400\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Katharyn Valier\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@factorialhr\" \/>\n<meta name=\"twitter:site\" content=\"@factorialhr\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Katharyn Valier\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/preproduction.factorialhr.com\/blog\/time-wasters\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/preproduction.factorialhr.com\/blog\/time-wasters\/\"},\"author\":{\"name\":\"Katharyn Valier\",\"@id\":\"https:\/\/preproduction.factorialhr.com\/blog\/#\/schema\/person\/25d94c9405a0248aae88a98fe1b05774\"},\"headline\":\"Top 5 time wasters in the workplace + how to avoid them\",\"datePublished\":\"2023-05-31T20:34:52+00:00\",\"dateModified\":\"2023-05-31T20:34:52+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/preproduction.factorialhr.com\/blog\/time-wasters\/\"},\"wordCount\":1545,\"publisher\":{\"@id\":\"https:\/\/preproduction.factorialhr.com\/blog\/#organization\"},\"articleSection\":[\"People Management\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/preproduction.factorialhr.com\/blog\/time-wasters\/\",\"url\":\"https:\/\/preproduction.factorialhr.com\/blog\/time-wasters\/\",\"name\":\"Top 5 time wasters in the workplace + how to avoid them | Factorial\",\"isPartOf\":{\"@id\":\"https:\/\/preproduction.factorialhr.com\/blog\/#website\"},\"datePublished\":\"2023-05-31T20:34:52+00:00\",\"dateModified\":\"2023-05-31T20:34:52+00:00\",\"description\":\"Time wasters: definition, how to identify them, steps to reduce time wasted at work. 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