{"id":15317,"date":"2020-04-09T11:57:21","date_gmt":"2020-04-09T09:57:21","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=15317"},"modified":"2023-06-15T16:50:25","modified_gmt":"2023-06-15T14:50:25","slug":"telecommuting-software","status":"publish","type":"post","link":"https:\/\/preproduction.factorialhr.com\/blog\/telecommuting-software\/","title":{"rendered":"How To Strike The Perfect Balance for Telecommuting"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">As an unprecedented percentage of the workforce is asked to <\/span><span style=\"font-weight: 400;\">work from home<\/span><span style=\"font-weight: 400;\"> in response to the pandemic, traditional office spaces are beginning to sound a little pass\u00e9. Chances are if you hadn\u2019t heard of telecommuting before, you definitely have by now.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It turns out that even before current circumstances made it ubiquitous, telecommuting was on the rise. According to a survey by <\/span><span style=\"font-weight: 400;\">Global Workplace Analytics<\/span><span style=\"font-weight: 400;\">, the number of telecommuters grew at least 140% between 2005 and 2017\u2014 10 times faster than the rest of the workforce.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Businesses with remote work policies enjoy many perks such as increased productivity, improved employee satisfaction and lowered costs. But before we get into the benefits<\/span><span style=\"font-weight: 400;\"> of telecommuting<\/span><span style=\"font-weight: 400;\">, let\u2019s take a minute to get our terms in order.\u00a0<\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><a href=\"#define\">Teleworking Explained<\/a><\/span>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><a href=\"#goodorbad\">Is it good or bad?<\/a><\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><a href=\"#office\">Telework office space benefits\u00a0<\/a><\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><a href=\"#drawbacks\">Drawbacks<\/a><\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><a href=\"#software\">Software for teleworking<\/a><\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><a href=\"#equilibrium\">The perfect equilibrium when working from home<\/a><\/span><\/li>\n<li><a href=\"https:\/\/factorialhr.com\/remote-work-software\">Remote Team Management by Factorial \u2705<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><a href=\"https:\/\/factorialhr.com\/get-started\"><img decoding=\"async\" class=\"alignnone wp-image-80183\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2020\/08\/02144837\/remote-work-banner-1-300x103.jpg\" alt=\"remote-work-system\" width=\"871\" height=\"299\" srcset=\"https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2020\/08\/02144837\/remote-work-banner-1-300x103.jpg 300w, https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2020\/08\/02144837\/remote-work-banner-1-768x263.jpg 768w, https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2020\/08\/02144837\/remote-work-banner-1.jpg 900w\" sizes=\"(max-width: 871px) 100vw, 871px\" \/><\/a><\/p>\n<h2><span style=\"font-weight: 400;\"><a name=\"define\"><\/a><strong>What is Telecommuting?<\/strong><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Telecommuting is sometimes known as work-from-home (WFH), home job, or working remotely&#8211; and refers to when an employee works outside the office.<\/span><\/p>\n<h3><strong>Remote Work vs. Telecommuting vs. <i>Teleworking<\/i><\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">While these terms can often be used interchangeably, there are slight differences according to <\/span><span style=\"font-weight: 400;\">some definitions<\/span><span style=\"font-weight: 400;\">. While telework refers to working from a distance, telecommuting refers specifically to the elimination of the daily commute. Thus full-time telework might involve travel, with employees, asked to stop by the office for weekly check-ins or visit off-site locations, but telecommuters would be able to work entirely from home.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While telecommuters and teleworkers will often live in the same region as their business, remote work can be done from anywhere with wi fi. These workers may never step foot on company property.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If these terms seem similar and their differences minor, it\u2019s because they are. Remember, a rose by any other name smells as sweet.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\"><a name=\"goodorbad\"><\/a><strong>Is telecommuting a good idea?<\/strong><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It will depend on your company and its specific needs, but many businesses that allow workers to telecommute have had great success.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A <\/span><a href=\"https:\/\/www.gsb.stanford.edu\/insights\/why-working-home-future-looking-technology\"><span style=\"font-weight: 400;\">2017 study<\/span><\/a><span style=\"font-weight: 400;\"> found that remote workers at Ctrip, China\u2019s largest travel agency, showed a 13% increase in productivity over colleagues who remained in the office. <\/span><a href=\"https:\/\/hbswk.hbs.edu\/item\/how-companies-benefit-when-employek-remotely\"><span style=\"font-weight: 400;\">Another study<\/span><\/a><span style=\"font-weight: 400;\"> found that U.S. Patent and Trademark Office workers who went fully remote were 4.4% more productive than when they had to check-in at the office.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Telecommuting seems to be worthwhile for many different businesses!<\/span><\/p>\n<h3><strong><a name=\"office\"><\/a>What are 3 benefits of telecommuting?<\/strong><\/h3>\n<ul>\n<li>\n<h4><b>Increased Productivity<\/b><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Maybe you\u2019ve noticed full time in-office employees showing part time results. Telecommute work boosts productivity by enabling employees to work a full shift without detracting time for a delayed commute or a long lunch. Employees working from home also have fewer distractions than when in a noisy office, and are less likely to get side-tracked at the water cooler.<\/span><\/p>\n<ul>\n<li>\n<h4><b>Flexibility<\/b><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For many employees, flexibility is the number one perk they look for in a job. By allowing employees to determine their own work hours and days per week, telecommuting improves the work life balance for all. Flexible work also allows employers to reach more diverse talent, as businesses are no longer limited to the candidates in their proximity.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Zapier, a 300-person company whose software automates tasks between web apps, has been fully remote since its start in 2011. \u201cIt\u2019s allowed us to tap into a global talent pool in a way nobody else can,\u201d Wade Foster, Zapier\u2019s chief executive told the<\/span><a href=\"https:\/\/www.latimes.com\/business\/technology\/story\/2020-03-06\/coronavirus-telecommute-work-from-home\"><span style=\"font-weight: 400;\"> LA Times<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<ul>\n<li>\n<h4><b>Decreased Costs<\/b><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Shifting to telecommuting will not only allow employers to save costs on office space which is <\/span><a href=\"https:\/\/globalworkplaceanalytics.com\/telecommuting-statistics\"><span style=\"font-weight: 400;\">by some estimates<\/span><\/a><span style=\"font-weight: 400;\">, $11,000 per worker per year. Telecommuting has also been shown to drastically reduce turnover, cutting down on costly processes of recruitment and onboarding (<\/span><a href=\"https:\/\/www.glassdoor.com\/employers\/blog\/hidden-costs-employee-onboarding-reduce\/\"><span style=\"font-weight: 400;\">according to Deloitte<\/span><\/a><span style=\"font-weight: 400;\">, $4,000 per employee). For companies looking to increase employees or increase job satisfaction, telecommuting may be the answer.<\/span><\/p>\n<h3><strong><a name=\"drawbacks\"><\/a>What are four drawbacks of telecommuting?<\/strong><\/h3>\n<ul>\n<li>\n<h4><b>Loss of culture<\/b><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Company culture is key in winning <\/span><a href=\"https:\/\/preproduction.factorialhr.com\/blog\/nurturing-employee-experience\/\"><span style=\"font-weight: 400;\">employee engagement<\/span><\/a><span style=\"font-weight: 400;\">. While in-office work environments provide camaraderie and opportunities to showcase culture, employees working on their own may struggle to feel like part of the team. This is especially true if they\u2019re stuck coordinating across time zones or don\u2019t regularly touch base with peers.<\/span><\/p>\n<ul>\n<li>\n<h4><b>Lack of oversight<\/b><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">It\u2019s every manager\u2019s worst nightmare: telecommuting employees who instead of working just fritter the day away. Without supervision, there is no way to ensure that these employees are working a certain number of hours a day. Some may worry that leaving workers to their own devices will lead to a drop in work quality.<\/span><\/p>\n<ul>\n<li>\n<h4><b>Difficulty striking a work life balance<\/b><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Although managers voice concerns that employees who work remote may not do enough, the opposite may be true. Research shows that work from home employees end up doing too much, unsure of when to put the phone down and close out their email for the day. Overwork will only lead to burnt-out employees who aren\u2019t able to bring their A-game.<\/span><\/p>\n<h2><strong><a name=\"sofware\"><\/a>How can telecommuting software support workers?<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Telecommuting problems? There\u2019s an app for that. Telecommuting software has advanced to directly address many of the challenges telecommuters face. From <\/span><a href=\"https:\/\/preproduction.factorialhr.com\/blog\/work-from-home-optimize-home-office\/#document\"><span style=\"font-weight: 400;\">communication platforms to document managers<\/span><\/a><span style=\"font-weight: 400;\">, there is a program to smooth the path every step of the way.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Twitter has recently adopted Range, a program that helps fill the communication and culture gaps inherent when employees work from home. Built for teams with no central office, Range not only allows teams to track progress (easing mangers\u2019 anxiety) but offers virtual opportunities for socializing. One feature they offer is a list of 350 questions to pose your fellow coworkers, on topics ranging from their last vacation to their favorite brands.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While telecommuting software like this can go a long way, it is important that managers offering telecommuting establish clear policies and norms to support their telecommuters.<\/span><\/p>\n<p><a href=\"https:\/\/factorialhr.com\/get-started\"><img decoding=\"async\" class=\"alignnone wp-image-80183\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2020\/08\/02144837\/remote-work-banner-1-300x103.jpg\" alt=\"remote-work-system\" width=\"871\" height=\"299\" srcset=\"https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2020\/08\/02144837\/remote-work-banner-1-300x103.jpg 300w, https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2020\/08\/02144837\/remote-work-banner-1-768x263.jpg 768w, https:\/\/preproduction.factorialhr.com\/wp-content\/uploads\/2020\/08\/02144837\/remote-work-banner-1.jpg 900w\" sizes=\"(max-width: 871px) 100vw, 871px\" \/><\/a><\/p>\n<h2><span style=\"font-weight: 400;\"><a name=\"equilibrium\"><\/a><strong>How to achieve the perfect balance<\/strong><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The secret to implementing successful telecommuting policy is to strike a balance, between freedom and control, autonomy and teamwork. Here are our tips for managing remote workers:<\/span><\/p>\n<ul>\n<li><b>Limit distractions but encourage collaboration.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Remote workers are more productive because they don\u2019t have the all the same distractions of the office. The trick is to make employees feel like part of the same team even when they\u2019re out of office. At one company, managers brought remote workers into the fold by delivering personal pizzas to their home offices so they could fully participate in a pizza-fueled meeting taking place at HQ.<\/span><\/p>\n<ul>\n<li><b>Check-in regularly but don\u2019t micromanage.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">It is important to set clear expectations for your team from the get-go. Offer a policy sample outlining preferred means of communication. Also, define meeting schedules and make sure to get agreement from the whole team. Utilize different <a href=\"https:\/\/preproduction.factorialhr.com\/blog\/work-from-home-optimize-home-office\/\" target=\"_blank\" rel=\"noopener noreferrer\">telecommuting tools<\/a> to make sure employees are prepared to work from home.\u00a0<\/span><\/p>\n<ul>\n<li><b>Leverage technology but know when to turn it off.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Workers who telecommute may struggle to balance the demands of their work-life with the demands of their home life without the clear delineation of being on or off the clock. Telecommuting software can help your team to coordinate and stay organized. In addition, it may also bog workers down in an endless cycle of communication and response. Consider specifying \u201con\u201d and \u201coff\u201d hours. These are times when employees are expected to be available and when they are free to sign off.\u00a0<\/span><\/p>\n<h2><strong>A glance into the future of remote work<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Telecommuting provides a vital avenue to success, especially in these tumultuous times. In a few more years, teleworkers may be able to use <\/span><span style=\"font-weight: 400;\">\u201ctelepresence\u201d robots<\/span><span style=\"font-weight: 400;\">, bots which will roll around the office displaying a feed of a telecommuting worker. Coming soon to an office near you&#8230;<\/span><\/p>\n<p><em>Written by\u00a0<\/em>Valerie Slaughter;\u00a0<em>Edited by<\/em>\u00a0Tanya Lesiuk<\/p>\n","protected":false},"excerpt":{"rendered":"<p>As an unprecedented percentage of the workforce is asked to work from home in response to the pandemic, traditional office spaces are beginning to sound a little pass\u00e9. Chances are if you hadn\u2019t heard of telecommuting before, you definitely have by now. It turns out that even before current circumstances made it ubiquitous, telecommuting was<a href=\"https:\/\/preproduction.factorialhr.com\/blog\/telecommuting-software\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":136,"featured_media":15334,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[135],"tags":[],"class_list":["post-15317","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-work-from-home"],"acf":{"topics":"time-attendance"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Do You Know the Optimal Telecommuting Equation? - Factorial<\/title>\n<meta name=\"description\" content=\"Successfully managing telecommuting employees is a balancing act. 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