{"id":62729,"date":"2021-12-17T20:02:52","date_gmt":"2021-12-17T18:02:52","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=62729"},"modified":"2023-06-19T16:56:06","modified_gmt":"2023-06-19T14:56:06","slug":"hris-training","status":"publish","type":"post","link":"https:\/\/preproduction.factorialhr.com\/blog\/hris-training\/","title":{"rendered":"HRIS training: Learn the ropes of HR tech"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Whatever industry you work in, there is no denying that intelligent process automation is the future of HR. This means that implementing a comprehensive HRIS and offering the right HRIS training is a must for any company that wants to deliver consistent people processes. In fact, according to the <\/span><span style=\"font-weight: 400;\">McKinsey Global Institute<\/span><span style=\"font-weight: 400;\">, nearly half of all work could soon be automated with current technologies.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As an HR manager, you need to stay ahead of this trend.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To help you, we have created this step-by-step guide so that you are clear on what HRIS software is, and the various features the right digital platform should include. We have also detailed a few strategies to help you offer the best possible HRIS software training to your employees and optimize your HR processes.\u00a0<a href=\"https:\/\/cta-redirect.hubspot.com\/cta\/redirect\/4960096\/2493a455-07a7-4965-9faf-ec449b8bbc5b\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" id=\"hs-cta-img-2493a455-07a7-4965-9faf-ec449b8bbc5b\" class=\"hs-cta-img aligncenter\" style=\"border-width: 0px;\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/4960096\/2493a455-07a7-4965-9faf-ec449b8bbc5b.png\" alt=\"New call-to-action\" width=\"900\" height=\"308\" \/><\/a><\/span><\/p>\n<p><b><div class=\"js-toc toc\">\n<p class=\"js-toc-title toc__title\">Table of Contents<\/p>\n<nav id=\"fac_toc_nav\" class=\"js-toc-nav toc__nav\" aria-label=\"Table of Contents\"><ol class=\"toc__list toc__list--level-1\"><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-1\" href=\"https:\/\/preproduction.factorialhr.com\/blog\/hris-training\/#what-is-hris-software\" title=\"What is HRIS software?\" data-target-id=\"what-is-hris-software\">What is HRIS software?<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-2\" href=\"https:\/\/preproduction.factorialhr.com\/blog\/hris-training\/#examples-of-hris-systems\" title=\"Examples of HRIS systems\" data-target-id=\"examples-of-hris-systems\">Examples of HRIS systems<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-3\" href=\"https:\/\/preproduction.factorialhr.com\/blog\/hris-training\/#step-by-step-hris-training-guide\" title=\"Step by step HRIS training guide\" data-target-id=\"step-by-step-hris-training-guide\">Step by step HRIS training guide<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-4\" href=\"https:\/\/preproduction.factorialhr.com\/blog\/hris-training\/#hris-training-and-certification\" title=\"HRIS training and certification\" data-target-id=\"hris-training-and-certification\">HRIS training and certification<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-5\" href=\"https:\/\/preproduction.factorialhr.com\/blog\/hris-training\/#hris-training-tips-for-success\" title=\"HRIS training tips for success\" data-target-id=\"hris-training-tips-for-success\">HRIS training tips for success<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-6\" href=\"https:\/\/preproduction.factorialhr.com\/blog\/hris-training\/#an-intuitive,-easy-to-use-hris-solution\" title=\"An intuitive, easy to use HRIS solution\" data-target-id=\"an-intuitive,-easy-to-use-hris-solution\">An intuitive, easy to use HRIS solution<\/a><\/li><\/ol><\/nav><\/div>\u00a0<\/b><br \/>\n<!--HubSpot Call-to-Action Code --><span id=\"hs-cta-wrapper-2493a455-07a7-4965-9faf-ec449b8bbc5b\" class=\"hs-cta-wrapper\"><span id=\"hs-cta-2493a455-07a7-4965-9faf-ec449b8bbc5b\" class=\"hs-cta-node hs-cta-2493a455-07a7-4965-9faf-ec449b8bbc5b\"><!-- [if lte IE 8]>\n\n\n<div id=\"hs-cta-ie-element\"><\/div>\n\n\n<![endif]--><\/span><script charset=\"utf-8\" src=\"https:\/\/js.hscta.net\/cta\/current.js\"><\/script><script type=\"text\/javascript\"> hbspt.cta.load(4960096, '2493a455-07a7-4965-9faf-ec449b8bbc5b', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); <\/script><\/span><!-- end HubSpot Call-to-Action Code --><\/p>\n<h2><b>What is HRIS software?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">A Human Resources Information System (HRIS), also known as HRIS software, is a <\/span><a href=\"https:\/\/factorialhr.com\/blog\/what-is-human-capital-management\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">human capital management system<\/span><\/a><span style=\"font-weight: 400;\"> used to collect and manage all processes relating to the employee lifecycle. You can use it to track and analyze all forms of employee information, ranging from recruitment and applicant tracking data to payroll, time and attendance, performance, <\/span><a href=\"https:\/\/factorialhr.com\/blog\/expense-management-software-tool\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">expense management<\/span><\/a><span style=\"font-weight: 400;\"> and learning and development. Many solutions also include <\/span><a href=\"https:\/\/factorialhr.com\/blog\/employee-database-software\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">employee database software<\/span><\/a><span style=\"font-weight: 400;\"> and an <\/span><a href=\"https:\/\/factorialhr.com\/blog\/edms\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">electronic document management system<\/span><\/a><span style=\"font-weight: 400;\">. An HRIS can either be run on your own servers or be cloud-based and accessed through an online portal.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By automating these systems, you can focus on more strategic tasks such as employee engagement and the growth and development of your business. HRIS software also serves as a reliable system for recordkeeping and reporting and helps keep your data secure and compliant. Plus, if you choose a solution with an employee portal then you can offer self-service HR to your employees and managers, cutting down the time spent on requesting time off and scheduling.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whichever HR management platform you implement in your company, it is vital that you provide all members of your HR team with in-depth HRIS Training. You also need to roll this training out to the rest of your staff if they will be using an <\/span><a href=\"https:\/\/factorialhr.com\/blog\/employee-self-service-portal\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">employee self-service portal<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<h2><b>Examples of HRIS systems<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">There are a number of aspects you need to consider when you provide HRIS training, as we will see shortly. First, let\u2019s take a look at a few examples of features you should be looking for in an HRIS system. The <\/span><a href=\"https:\/\/factorialhr.com\/blog\/what-is-hris\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">best software for HRIS<\/span><\/a><span style=\"font-weight: 400;\"> encompasses all these functionalities so that you can manage all your HR processes from one unified platform. You also want to look for a solution that includes <\/span><span style=\"font-weight: 400;\">document management software<\/span><span style=\"font-weight: 400;\"> so that you can securely store all your important employee data.\u00a0<\/span><\/p>\n<h3><b>Applicant tracking system (ATS)<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">You can use this software to manage each step of the recruitment process. You can track candidate information, match job openings to suitable candidates, and manage each phase of the hiring and onboarding process.<\/span><\/p>\n<h3><b>Payroll and benefits<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">You can also manage payroll and benefits through an HRIS. Just combine the system with you time and attendance data so that the employee payment orders are automated at the end of each month. Plus, you can also manage all other aspects of compensation and benefits through the system.\u00a0<\/span><\/p>\n<h3><b>Time &amp; attendance<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Another great feature of a good HRIS is the ability to track and maintain records on time and attendance with an <a href=\"https:\/\/factorialhr.com\/blog\/employee-clock-in-system\/\" target=\"_blank\" rel=\"noopener\">employee clock in system<\/a>. This can be especially useful for shift management and calculating payroll. Employees just clock in and out each time they start and finish work or take a break, then all work times are automatically calculated.\u00a0<\/span><\/p>\n<h3><b>Training &amp; development<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">You can coordinate and track all your employee learning and development programs through your HRIS, including HRIS training itself. You can also align the system with any existing Learning Management System or e-learning solution.<\/span><\/p>\n<h3><b>Performance management<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Performance management is a key component of managing people, and you can use your HRIS to manage every aspect of the process. This includes tracking goals and KPIs, conducting staff appraisals and collecting valuable 360 feedback. All this helps you nurture a motivated and productive workforce.\u00a0<\/span><\/p>\n<h3><b>Reporting &amp; analytics<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The final valuable functionality that a good HRIS provides is tools for in-depth reporting and analytics in real-time. For example, you can automate regular reports for employee turnover, absences, performance, and employee engagement. This valuable data gives you more insight into every aspect of your company so that you can make better-informed strategic decisions.<\/span><\/p>\n<h2><b>Step by step HRIS training guide<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">There are two important aspects to consider before you roll out your HRIS. Firstly, you need to make sure you pick the right system that caters to your specific needs as a business. Secondly, you need to make sure you offer your employees HRIS training so that they can take advantage of all the benefits the system has to offer.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Just follow these simple steps:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>Step 1<\/b><span style=\"font-weight: 400;\">: <\/span><b>Needs analysis<\/b><span style=\"font-weight: 400;\">. Establish what you need from an HRIS. What processes will you manage with it? Do you need an employee self-service portal, or will the solution only be used by your HR department?<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Step 2<\/b><span style=\"font-weight: 400;\">: <\/span><b>Plan and align<\/b><span style=\"font-weight: 400;\">. Form an implementation team to manage the process from start to finish. This team should include a designated project manager to manage day-to-day activities during the implementation.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Step 3<\/b><span style=\"font-weight: 400;\">: <\/span><b>Define and design<\/b><span style=\"font-weight: 400;\">. Specify your user groups and map out all your HR processes and workflows. Don\u2019t forget to address security measures.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Step 4<\/b><span style=\"font-weight: 400;\">: <\/span><b>Configure and test<\/b><span style=\"font-weight: 400;\">. Define a core team to test your new HRIS and provide feedback.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Step 5<\/b><span style=\"font-weight: 400;\">: <\/span><b>HRIS training<\/b><span style=\"font-weight: 400;\">. Make sure you offer HRIS training to all employees that will be using the system. Create a communication plan so that all staff are informed of process changes.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Step 6<\/b><span style=\"font-weight: 400;\">: <\/span><b>Implement and adjust<\/b><span style=\"font-weight: 400;\">. Launch your HRIS to your entire organization. Make sure everyone has received the right HRIS systems training. Collect feedback regularly and make adjustments where necessary.<\/span><\/li>\n<\/ul>\n<h2>HRIS training and certification<\/h2>\n<p>For HR and people operations professionals who wish to demonstrate the knowledge that they gained while completing HRIS training, earning a certification might be a worthwhile pursuit.\u00a0 Here are some of the most popular types of certification to choose from:<\/p>\n<h3>HRIP certification<\/h3>\n<p>Provided by the International Association of Human Resources Information Management provides the HRIP, or Human resources Information Program exam and certification.\u00a0 The exam consists of 90 multiple choice questions and costs between $445-$555 depending on membership status.\u00a0 In the exam, questions revolve around the following topics:<\/p>\n<ul>\n<li>HRIS functions<\/li>\n<li>HR technology trends<\/li>\n<li>HR information management<\/li>\n<\/ul>\n<p>Upon completion, HRIP certification is valid for 3 years.\u00a0 After the period is over, you will need to renew your certification and retake the exam.<\/p>\n<h3>PHR certification<\/h3>\n<p>\u201cPHR\u201d is short for \u201cprofessional in human resources\u201d and the exam covers both technical and operational aspects of HR.\u00a0 This certification can be useful for professionals who want to test their knowledge of HR law and regulations in the US.\u00a0 For people operations specialists and those who are interested in specializing in operations, PHR certification may be the way to go.<\/p>\n<p>The exam itself consists of 90 questions and 25 pre-test questions. It costs $395 with an additional application fee of $100.<\/p>\n<h3>SHRM training and certification<\/h3>\n<p>There are two different types of certifications offered by the Society for Human Resources Management (SHRM): The SHRM-CP certification (Certified Professional) and the SHRM-SCP certification (Senior Certified Professional).<\/p>\n<p>The SHRM-CP exam tests operational knowledge for professionals who deal with strategy and policy, whereas the SHRM-SCP exam is more geared towards HR and community leaders.<\/p>\n<p>The 4-hour exam consists of both knowledge-based and situation-based questions.\u00a0 For members, it costs $300, and for non-members, $400.<\/p>\n<h2><b>HRIS training tips for success<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Once you have launched your HRIS platform, the most important step is making sure you offer clear and comprehensive HRIS training to all employees that will be using the system. Most software solutions these days are very accessible, but the right HRIS systems training will help you make sure all employees are aware of how it works and how it can make their work easier.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are a few tips to help you get started:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Create learning journeys for your employees. Essentially, this means creating individual development paths so that you can track each employee\u2019s progress. You could even add in incentives such as potential bonuses based on completing training. This can help you motivate your employees to embrace your new HRIS.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Offer online training to your employees. Online training allows your employees to complete their training at their convenience from whatever location is best for them. You could even consider offering customized training, where employees can choose from a mixture of classroom, online, and learning journeys as they get to know the ins and outs of your new HRIS.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">We&#8217;ve prepared a comprehensive <\/span><a href=\"https:\/\/factorialhr.com\/templates\/people-manager-kit-2022\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">2022 HR Kit<\/span><\/a><span style=\"font-weight: 400;\"> with the goal of digitalizing HR processes. Designed for people teams of the future, this handbook contains all the resources necessary to face all of your daily HR challenges. There are a number of HR webinars, surveys, and eBooks that can help you with your HRIS training. <\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/li>\n<\/ul>\n<h2><b>An intuitive, easy to use HRIS solution<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/factorialhr.com\/blog\/software-for-hr-transformation\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">HR digital transformation<\/span><\/a><span style=\"font-weight: 400;\"> is here and moving fast, so now is the <\/span><a href=\"https:\/\/factorialhr.com\/blog\/hrms-software-when-to-invest\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">best time to invest<\/span><\/a><span style=\"font-weight: 400;\"> in HRIS software. By drawing attention to how HR challenges impact the business\u2019s overall progress, you can make a <\/span><a href=\"https:\/\/factorialhr.com\/blog\/hr-solutions\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">strong argument<\/span><\/a><span style=\"font-weight: 400;\"> to your executive team for the incorporation of human resources software.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">HRIS can enhance your business functions, improve productivity and make your HR processes run more smoothly. Plus, the right HR software solution improves the employee experience and facilitates an atmosphere of transparency, trust, and regular communication. These are all vital components of the business model of the future, as is implementing the right HRIS training program.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Factorial\u2019s \u2018all-in-one\u2019 centralized HR software platform includes a vast array of features that pushes your company to the next level. Our applications include time tracking, time-off management, applicant tracking systems, shift management, performance management, training and development, reporting and analytics, and document management.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What\u2019s more, by implementing Factorial\u2019s <a href=\"https:\/\/factorialhr.com\/blog\/people-management-software\/\" target=\"_blank\" rel=\"noopener\">people management software<\/a> solution you also get the following benefits:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Increased efficiency and productivity<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Improved visibility<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">User-driven innovation and optimized performance<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Accuracy and regulatory compliance<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Improved reporting in real-time<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Centralized HR processes and secure data storage<\/span><\/li>\n<\/ul>\n<p><a href=\"https:\/\/factorialhr.com\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Sign up now<\/span><\/a><span style=\"font-weight: 400;\"> and start improving your HR management with Factorial! <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Whatever industry you work in, there is no denying that intelligent process automation is the future of HR. This means that implementing a comprehensive HRIS and offering the right HRIS training is a must for any company that wants to deliver consistent people processes. In fact, according to the McKinsey Global Institute, nearly half of<a href=\"https:\/\/preproduction.factorialhr.com\/blog\/hris-training\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":80,"featured_media":63158,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-62729","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-human-resources"],"acf":{"topics":"hr-software"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>HRIS training: Learn the ropes of HR tech | Factorial<\/title>\n<meta name=\"description\" content=\"HRIS Training: everything you need to know to make sure your employees get the most from your Human Resources Information System.\" \/>\n<meta name=\"robots\" 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